Unmatched Mobility
Make time and expense entries directly from your mobile SmartPhone – Android, iPhone, BlackBerry – any mobile phone with Internet capability. Data is updated in real time to the main TimeLedger server for up-to-the-minute reports and feedback.
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Emailed Time Entries
You can quickly email a time entry into TimeLedger, from any email system, without logging into TimeLedger. This allows you to make quick time entries while working in your email system and from smartphones like the BlackBerry and the iPhone. TimeLedger assigns each user a unique email address just for this purpose. Emailed entries can include any part of a project name -- TimeLedger will intelligently lookup likely matches and present you with those matches -- once you log back into TimeLedger. Emailed entries are displayed in a list you can review, edit and save to be included with your existing entries.
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Budget Hawk
TimeLedger’s Budget Hawks assists managers in keeping a close watch on project time and expense budgets. You can setup unlimited Budget Alerts for any project which – as each alert level is reached -- are automatically sent to any number of email addresses and/or cell phones (via SMS text). Alerts can be set separately for labor and/or expense budgets for a project – or for a single combined budget covering both labor and expenses. Alerts can be set as percentages or absolute monetary amounts – at any level – even past 100% of budget.
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Multi-Department Capable
TimeLedger can be used across departments in your organization. The TimeLedger organization Chart gives you a complete picture of every business unit and to the level of desired granularity. Whether you are a Fortune 100 company or just starting out, TimeLedger can help your organization scale new heights.
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Profitability Reports
TimeLedger provides your organization with an unlimited number of reports – both preset and ad hoc. Preset reports include profit summaries – by project. You can create literally any type of report from your data – which can be displayed in html (with links directly to other sections within TimeLedger), MS Word, MS Excel, PDF, text, graph or dashboard formats. Report screens can be emailed directly to anyone. TimeLedger’s extensive reporting tools will enhance the productivity and efficiency of your organization.
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Snapshot Graphs
This feature gives company administrators a bird’s eye overview of the overall status of its projects. With a single click you can view graphs of the number of customers, number of projects, total revenue, budget overages and many other key metrics. It also gives an overview of the future growth potential and vulnerabilities to help your organization be better prepared. Snapshot Graphs can play a vital role in the success of your business.
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Time Entry - Week View
Gives the people in your organization a quick way to enter and view their time entries for all active projects for a particular week. If desired, detailed descriptions can also be entered directly from the Week View with a double click on any time entry. Timesheets can be optionally setup to require periodic approval – and can be sent to timesheet approval managers by timekeepers with a single click.
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Time Entry - Day View
If a timekeeper wants to view detailed descriptions of their work done – throughout the day – they can switch from entering their time on the Week View (above) to the Day View. The Day View also includes a timer that will record time spent on each project. This feature is very useful when managers and/or clients require a detailed description of work done.
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Timesheet Approval System
This feature helps managers review timesheets – and track which timesheets have and have not been submitted for approval. The system automatically sends alerts (on a date and frequency setup by managers) telling Timekeepers to submit their timesheets. Submitted timesheets are locked during the approval process. If necessary, Timesheets can be approved by more than one manager (or in situations where one manager is not available to approve timesheets). Managers can approve timesheets from a master screen that tracks when timesheets were submitted and/or approved – and allows managers to immediately ask questions about a timesheet – to the Timekeeper. TimeLedger’s Timesheet Approval System helps ensure your reports and invoices are accurate and on time.
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Redundant Domain Access to Data
By providing two completely independent domains, TimeLedger gives you two redundant paths through the Internet to your data. This ensures higher accessibility to your data, so if a DNS server goes down in a small region of the Internet, you can still reach TimeLedger just by going to www.TimeLedger2.com. Our focus is to give you peace of mind that your time and expense tracking system is up and available at all times.
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Comprehensive Reporting
Based on over 11 years of experience in time and expense tracking -- we know what really matters for the success of your business. Our standard reports are designed to suit your specific needs; be it the bird’s eye summary view or the detailed view -- we have it all covered in our reports.- Reports by Department, User, Client, Project, Activity.
- Budget Reports
- Billable/Non-Billable Reports
- Customizable Report Templates to create your own reports.
- Option to Build your own online reports ad hoc
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Flexible Terminology
Your people will be comfortable using TimeLedger as many of its key terms can be instantly modified to match the terminology used within your organization. For example, your organization can call a “project” by any desired name. A “customer” can be referred to as a “shopper”, “client” or “consumer”. Departments can have “teams” or “groups”. TimeLedger’s screens and reports will immediately reflect your changes.
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Data Security
TimeLedger supports full 128-bit encryption, which is the same level of security used by credit card companies, banks, and stock brokerages. This enables encrypted transfer of data to our servers. To confirm your data page is secure just look for the “lock” symbol on your browser.
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Daily Time Monitor
TimeLedger allows managers to set daily minimum and maximum allowable limits on the total time entered. If someone enters time for the day that is above or below the set limits, they receive a reminder to check their time entries. This helps your organization get more accurate time reporting and to get invoices out faster -- and with fewer errors.
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Quick Search
Managers can quickly locate and then edit any customer, project, or timekeeper maintenance screen just by typing any characters in their name or ID. This makes it easier for your organization to easily maintain up-to-date information for large numbers of customers, projects and timekeepers.
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Secure Data Backup
Your data is 100% secure at TimeLedger. All your TimeLedger data is backed up continuously. With proper permission, you can also download and backup all or any portion of your data at any time.
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Expense Approval System
TimeLedger helps you streamline your expense management process through its expense approval system. Expenses can be grouped together by project and included on invoices. Reimbursements can be handled in batches for related events – by tagging multiple related expenses -- such as “Chicago Trip”. Managers can then easily review and approve expenses.
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TimeLedger is used by a broad array of businesses
Organizations can no longer wait until the close of the prior accounting month to determine whether they are making a profit from a particular customer or project. TimeLedger provides real-time feedback with intelligent alerting systems to help your company increase productivity. For over eleven years, TimeLedger has been helping organizations from a wide variety of industries meet their targets and manage their costs effectively.
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No Long-Term Contract
At TimeLedger, we believe that if you don’t find our service to be a valuable tool in your organization – a service that gives your company a strong return on its investment – then you should not be forced to use our service. Although we give discounts for accounts prepaid beyond one month. If at any time your organization is dissatisfied with TimeLedger, we will prorate and return any unused portion of your prepaid subscription. And your subscription includes everything – round-the-clock support, maintenance, backups and upgrades.
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